Quick Start Guide

Introduction

Welcome to NoteWave! Our AI-powered platform automatically transcribes your meetings, generates intelligent summaries, and helps you never miss important details. This guide will walk you through setting up your account and recording your first meeting.

By the end of this guide, you'll have a fully working NoteWave account ready to capture insights from your meetings.

1. Create Your Account

Getting started with NoteWave is quick and easy. Visit notewave.co.za/signup to create your account.

Sign-up options:

Continue with Google (fastest option, uses your existing Google account)
Continue with GitHub (great for developers)
Email & Password (create a new account with email verification)

Email Verification

If you sign up with email, you'll receive a verification email. Click the link to activate your account. Check your spam folder if you don't see it within a few minutes.

Once signed in, you'll be on the Free plan with 45 minutes of transcription per month. This is perfect for getting started and exploring NoteWave's features.

2. Dashboard Overview

After signing in, you'll land on your Dashboard. This is your command center for all things NoteWave.

What you'll see:

Stats Overview showing total meetings, minutes used, word count, and participants
Weekly Activity Chart with a visual breakdown of your meeting activity
Recent Meetings for quick access to your latest transcripts
AI Performance displaying real-time processing status

Sidebar navigation:

Dashboard for your home overview
Meetings to view all your transcribed meetings
Record to start a new recording
Integrations to connect Zoom & Teams (Pro plan)
Analytics for meeting insights (Pro plan)
Settings for account preferences

3. Record Your First Meeting

Click Record in the sidebar to start capturing a meeting. You have three options:

Live Recording

Use your microphone to record in real-time. Perfect for in-person or on-device meetings.

File Upload

Upload audio or video files (MP3, MP4, WAV, etc.) up to 2GB for transcription.

URL Import

Paste a direct link to a recording and we'll download and transcribe it.

For live recording:

Click Record in the sidebar
Select Live Recording mode
Allow microphone access when prompted
Enter a meeting title and select the language
Click Start Recording
When finished, click Stop to process

Speaker Identification

NoteWave automatically identifies different speakers in your recording. For best results, ensure each person speaks clearly and there's minimal background noise.

4. View Your Transcript

After processing (usually 2-5 minutes depending on length), your transcript will be ready in the Meetings section.

What's included:

Full Transcript with complete word-for-word transcription and speaker labels
AI Summary providing an intelligent overview of key discussion points
Action Items automatically extracted from tasks and follow-ups mentioned
Export Options to download as PDF, Word, or plain text

Processing Time

Longer meetings may take more time to process. You'll see a progress indicator, and you can continue using NoteWave while waiting.

Next Steps

Now that you've got the basics down, here are some ways to get more from NoteWave:

Upgrade to Pro to get 600 minutes per month, Zoom & Teams integration, and Echo AI assistant
Connect integrations to auto-transcribe Zoom and Microsoft Teams recordings
Share transcripts by generating access codes to share with colleagues
Export professionally to create polished meeting minutes in PDF or Word

Need help? Contact us at contact@notewave.co.za or browse more articles in the Help Center.